Curator Help
Event Expense Tracker on Streets
Track event costs, split expenses with partners and collaborators, and estimate profit before and after ticket sales.
The expense tracker helps you answer two questions: did the event make money, and who owes whom for shared costs? It lives in the Streets app under Manage Event → Insights → Financial Summary → Expenses. You can start tracking flyers, DJ deposits, and vendor payables before any tickets sell.
Streets records and agrees on expenses. It does not pay vendors, move money between partners, or change Stripe reserves in v1.
Who can use the tracker
- The event or product owner
- Any accepted revenue partner
- Collaborators with the Expenses permission enabled
The Financial collaborator permission does not include expenses. Enable Expenses explicitly for bookkeepers or co-promoters. See Managing Collaborators.
Expense types
- Payable - still owed to a vendor (e.g. door staff invoice)
- Outlay - already paid by someone who should be reimbursed
- Donation - absorbed by one person and excluded from the split pool
Cost splits and approval
When more than one person is in the voting set (owner, accepted partners, and/or expenses collaborators), each expense must be approved by everyone before it counts toward profit and settlement. Default split is equal among all voting parties; you can customize percentages per line (must total 100%).
Revenue partner splits on net ticket sales are separate from expense cost-sharing. See Event Revenue Partners.
AI receipt scanning
When enabled, you can photograph a receipt and Streets will suggest vendor, category, and amount using AI. Suggestions are never saved automatically - review and confirm before submitting. Each event has a cap on AI scans to prevent abuse; receipt scans do not use AI credits.
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Settlement and profit
The tracker shows revenue (from your existing net sales), counted expenses, estimated profit, break-even ticket count, outstanding payables, and per-person settlement (share, fronted, net) when multiple parties split costs.